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Assistant Commercial Manager

Employer
Transport for London
Location
Central London
Salary
£37,000 plus excellent benefits package 
Closing date
28 Jan 2019

View more

Sector
Property, Construction
Contract Type
Permanent
Hours
Full Time
Specialism
Quantity Surveyor, Infrastructure

Job Details

Assistant Commercial Manager 029071

Organisation - Commercial Job - Commercial Management

Position Type - Full Time

Salary: Circa £37,000 plus excellent benefits package 

Location: Central London 


Overview of role 
The Professional Services Team manages the spend across TfL, the GLA and its Functional Bodies for all Professional Services and HR Services Categories. We work with the Business to ensure that all requirements are sourced within a compliant and commercially effective manner so that TfL and the GLA has the external expertise needed to keep London moving. The Team uses best practice in its procurements, contract management and supplier engagement procedures to deliver against its objectives. 

Our key priorities for 2018/19 
• Re-tender of the Professional Services Engineering Frameworks 
• Re-tender of Legal Services 
• Re-tender of Recruitment Services 
• Category Plans for Recruitment, Legal, Management Consultancy and Occupational Health 
• Introduction of SRM Programme 


Key Accountabilities


1. Financial 
• Identify, negotiate and implement contract & framework agreements which deliver high value for money 
• Maintain accurate auditable records of procurement process compliance 
• Assist reviews/negotiations of contracts during their term to ensure continued fitness for purpose with respect to scope, budget and performance change, risk and be responsible, day to day, for the development, negotiation and agreement of TfL Change Requests. 

2. Stakeholder 
• Plan and engage with users to understand contract specifications and with suppliers to develop profile of delivery capability 
• Build into contract & framework developments, TfL's sustainable procurement obligations and preferences including assurance of procurement authority level adherence 

3. Business Process 
• Conduct procurement process in a collaborative manner (advice, tendering, evaluation award & contract management) efficiently using preferred technology-based methods 
• Build supplier, category and market understanding through performance management, research and stakeholder briefings 

4. Learning and Development 
• Engage with CIPS (or similar) professional training. Deputise for immediate manager from time to time 
• Prepare timely and accurate management information (e.g. lead buyer reports) covering aspects of stakeholder engagement in the procurement process lifecycle 


Skills, Knowledge & Experience 

Skills
 
• Ability to communicate effectively and to influence others through presentations, negotiation and written reports at all levels, i.e. up to Director level within TfL and up to Managing Director level externally. (Essential) 
• Proven resource management and skills to be able to prioritise work in a highly pressurised environment.(Essential) 

Knowledge 
• Qualified to CIPS professional standard or equivalent. (Desirable) 
• Detailed knowledge and understanding of current domestic and EU legislative requirements and proven experience in applying these to day-to-day procurement activities and documentation. (Essential) 
• Computer literate and experienced in use of standard spreadsheet and WP software packages.(Essential) 

Experience 
• Proven experience in commercial negotiations for procurements for at least two life cycles. (Essential) 
• Experience of managing a small team of specialists and /or ability to prioritise and work on own initiative. (Desirable) 
• Experience in contract/purchase order management and administration and proven experience in using supporting office systems. Some experience of using SAP is desirable. (Desirable) 
• Experience in preparing, reviewing and agreeing Contract terms and conditions and commercial schedules.(Essential) 


Equality and Diversity 
We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, ethnicity, gender, sexual orientation, age or disability status. 


Application Process 
Please apply using your CV and a two page covering letter. 

Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter. 


The closing date for applications is Monday 28th January 2019 @ 23:59 


Benefits 
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include: 

• Final salary pension scheme 
• Free travel for you on the TfL network 
• A 75% discount on National Rail Season Ticket and interest free loan 
• 30 days annual leave plus public and bank holidays 
• Private healthcare discounted scheme (optional) 
• Tax-efficient cycle-to-work programme 
• Retail, health, leisure and travel offers 
• Discounted Eurostar travel 

Company

Transport for London delivers over a billion passenger journeys a year in London through the Underground, Buses, Trams, Bicycles and River Taxi's and is responsible for licencing of taxi services and improvements to the road network.

We rely on a network of 3rd Party relationships to help us deliver our day to day service but also to help us build new capabilities in both large construction projects such as the new Northern Line or through innovation in our Technology and Data division.

TfL has the ambition to be financially sustainable whilst becoming a transport provider which is the envy of every major city in the world. As part of delivering this vision, a new Commercial and Procurement team has been brought together to help the organisation identify and execute commercial opportunities and create a competitive cost base.

We are looking for senior Commercial and Procurement people from both a Construction and Civils background to Category Managers across a variety of disciplines who can help us with that challenge. We welcome applications and experience from all backgrounds - Alongside a great track record, good stakeholder engagement skills, a culture of curiosity and a positive approach being what would make you successful in the role.

We have the ambition to create a function which is highly respected internally, critical to the future success if TfL and admired externally. If you'd like to be part of our journey, we'd love to hear from you.

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