Quantity Surveyor

QUANTITY SURVEYOR SALISBURY MUSEUM FOR FUTURE GENERATIONS 
 
 Role: Quantity Surveyor to support the implementation of the museum’s masterplan Location:  Home or company based. Must be able to travel to Salisbury for facilitation meetings and workshops  Fee: By quotation Status:  Freelance supplier or company Reporting to: Project Manager, Salisbury Museum for Future Generations Contract: Subject to negotiation. We would like to employ the Quantity Surveyor for the development phase of the project, with the possibility of extension should the museum secure funds at HF Round 2. 
 
Salisbury Museum has recently secured a first round pass from the Heritage Fund for a grant of £3.2 million to restore our building and transform our Salisbury history displays. 
 
This project is underpinned by a building masterplan which sets out our vision for Salisbury Museum to be the place where people discover the story of our ancient city and the exceptional landscape that surrounds us. This project will enable Salisbury’s history to be revealed through our significant collections and the outstanding heritage of our building. 
 
We are inviting expressions of interest from a suitably qualified Quantity Surveyors to assist with working up the masterplan from RIBA stage 1 (Preparation and Brief) equivalent to RIBA Stage 3 (Developed Design) to support a Round 2 bid to the Heritage Fund. If successful at HF Round 2 this contract will continue into the delivery phase from RIBA Stage 3 to project completion. 
 
1. PROJECT BACKGROUND 
 
Salisbury Museum is an independent charity based in the King’s House, a medieval grade I listed building in Salisbury Cathedral Close. The museum moved into the building in 1981 and the premises were refurbished – new galleries dedicated to the history of Salisbury, archaeology, costume and ceramics were opened throughout the 1980s. In 2012 the museum was awarded a grant of £1.8 million from the Heritage Lottery Fund to re-display our archaeology collection (total cost £2.4 million). The new Wessex Gallery opened in July 2014. 

Alongside the development of the Wessex Gallery the museum has developed a programme of major exhibitions. This includes Constable and Salisbury (2011), Rex Whistler (2013), Cecil Beaton at Home (2014), Turner’s Wessex (2015) and Terry Pratchett: HisWorld (2017). These exhibitions have increased visitor numbers and enabled the museum to achieve a national profile in terms of media coverage. The museum now has an average of 30,000 visitors per year. 
 
2. THE MASTERPLAN 
 
The museum commissioned Metaphor to produce a masterplan for the King’s House in 2008. With the completion of the first stage of the plan – the Wessex Gallery of archaeology – the masterplan has been significantly revised and we now seek to refurbish the remainder of the building. There are four elements to this current scheme which is phase II of the masterplan: 
 
Restoring, renewing and repurposing the building, enabling it to show more of our collections and provide flexible spaces for learning and engagement. 
 
Creating a new Salisbury Gallery telling the City’s story from 1220 to 2020, rooting the narrative in the stories of local people and the objects in our significant collections of archaeology, art, costume and social history. 
 
Re-displaying our exceptional collection of 18th and 19th century ceramics within the context of the historic 17th century core of our magnificent building 
 
Building our audiences, diversifying our income streams, and thereby ensuring our business model is self-sustaining 
 
This project will address the following issues: 
 
Our galleries currently offer a disjointed and vastly contrasting visitor experience. The completion of the HLF funded Wessex Gallery of archaeology in 2014 means we now have state of the art displays alongside outdated 1980s interpretation. 
 
There are new stories to tell and objects to incorporate into our permanent displays since they were last refurbished. We have acquired a rare car manufactured in Salisbury in 1912, purchased the Rex Whistler archive and we have been given the Salisbury Journal's vast photographic collection spanning the last sixty-five years. 
 
The museum needs to reach wider audiences. Our events and activities programme for schools, young people and adults has grown as a consequence of the Wessex Gallery. Other initiatives, such as our Museum’s 

Association Esmée Fairbairn collections fund project, have extended our work with young people. We need to build on this success, work with more hard to reach groups and have a dedicated learning space for activities with young people. 
 
Our building and facilities desperately need to be improved. Building conservation work is an urgent priority. Our collections and staff offices need to be consolidated into fewer areas and physical access needs to be provided to the first floor through the addition of passenger lifts. 
 
Our current business model is fragile. The museum is successful in generating a wide range of income, however the current operating model is vulnerable, particularly when our visitor income targets fall short due to circumstances beyond our control. We need to compensate for this by improving our commercial income opportunities. 
 
3. CURRENT STATUS 
 
The design work is currently at RIBA Stage 1 (Preparation and Brief). The museum is currently assembling the internal and external project team to form a dedicated Project Board.  
 
4. APPOINTMENT OF QUANTITY SURVEYOR 
 
To support the client and rest of the project team initially through to the end of RIBA stage 3, Salisbury Museum is now seeking a Quantity Surveyor. This is one of the first key appointments in this process so they can support the consultant procurement process including an Architect/Exhibition designer, Conservation Architect, Building Services Engineer and Structural Engineer during the initial phase of the project. 
 
The Quantity Surveyor would be responsible for preparing and maintaining an elemental cost plan for the project. This work will then continue onto project completion subject to funds being available and both parties wishing to continue the working relationship. 
 
5. THE COMMISSION 
 
It is anticipated that this will be a single phase of work undertaken from October 2019 to June 2021. Ideally this contract will continue on to project completion in January 2024 should the museum be successful with our HF Round 2 application. A contract, based on the RICS form of appointment, will be drawn up between the successful candidate and Salisbury Museum for the work. The Museum Director will be the lead contact at the museum. 

6. THE PROPOSED SCOPE OF SERVICES 
 
The scope of services should include but not be limited to the following areas (based on RICS Quantity Surveyor scope of services). This covers both the development and delivery phases of the project: 
 
General 
 
Attend museum, design, project, site and other meetings. 
 

 Prepare regular/monthly cost reports. Advise the museum of any decisions required and obtain authorisation.  
 
HF Development Phase  

 Assist with the selection and appointment of professional team. 
 
Recommend and provide appropriate contract documents for professional team. 

 Ensure that all contract documentation is appropriately agreed and signed by all relevant parties. 
 
Assist in the finalisation of professional team fees and service agreements. 
 
Advise the museum on demolition, strip-out, site investigation and enabling works contracts required before the building contract. 
 
Liaise with the professional team and advise the museum of its obligations under the CDM Regulations.  
 
Advise the museum on specialist services, including consultants, contractors, sub-contractors and suppliers, required in connection with the project.  
 
Advise on the cost of the project. Advise on the cost of alternative design and construction options. 
 
Advise on the likely effect of market conditions.  
 
Prepare, maintain and develop a cost plan and cash flow forecast. 
 
Advise on the cost of the professional team’s proposals, including effects of site useage, alternative forms of design, procurement and construction etc. Advise on any cost variances to the allowances contained in the cost plan. 
 
Confirm the scope of the building contract to the museum and advise on additional works required by third parties. 
 

 Advise on tendering and contractual procurement options. Prepare recommendations for the museum’s approval. 
 
HF Delivery Phase (post round II) 
 
Obtain tender drawings and specifications from the museum and the professional team. 
 
Liaise with the museum and the professional team and prepare tender documentation.  
 
Attend pre- and post-tender interviews. 
 
Arrange delivery of tender documents to selected tenderers. 
 

Check tender submissions for errors, omissions, exclusions, qualifications, inconsistencies etc. 
 

Advise on the tenderers’ design and construction programmes and method statements. 
 
 Liaise with the professional team and prepare a tender report. Prepare recommendations for the museum’s approval.  
 
Conduct negotiations with tenderers. Prepare documentation to confirm adjustments to the tender sums. Prepare recommendations for the museum’s approval.  
 
Obtain confirmation that required contractor insurances are in place prior to commencement of works on site.  
 
Obtain contract drawings and specifications from the museum and the professional team. Liaise with the museum’s legal advisers, prepare the contract documents and deliver to the museum and the contractor for completion.  
 
Maintain and develop the cost plan and the cash flow forecast.  
 
Visit the museum periodically and assess the progress of the project for interim payment purposes. 

Prepare recommendations for interim payments to the contractor. 
 
 Advise on the cost of variations prior to the issue of instructions under the building contract.  
 
 Advise on the rights and obligations of the parties to the building contract. 

Prepare the final account or similar financial statement. Facilitate agreement to the final account or similar financial statement from the parties to the building contract (excluding the assessment of loss and expense claims).  
 
7. INFORMATION NEEDED FROM CONSULTANT 
 
A site visit and informal meeting can be arranged. 
 
Quotations should be submitted via email to be received by 5pm, Friday 27 September 2019. 
 
The proposals should include: 
 
 A company profile. Information describing your relevant experience.  Examples of other relevant work. Description of the approach and methodology you would adopt for the execution of this commission. This should detail the work you would expect to undertake. The personnel and resources you would devote to the project including their CV’s. A lead contact should be identified. A fixed fee for carrying out the commission (including VAT and expenses). This fee should be broken down into the work required for the development phase (up to RIBA stage 3) and the work required to complete the project.  Provide hourly rates for the different grades of staff employed. The allocation of days between members of the team.  Details of two referees who we can contact.  Evidence of financial stability. 
 
We will call shortlisted applicants to interview. 
 
A final decision will be made by Friday 25 October 2019 
 
Unsuccessful applicants will be notified via email.

9. ADDITIONAL INFORMATION 
 
Applications may not be considered if the complete information called for is not given at the time of submission. 
 
If you do not wish to submit a quotation, please notify us at the address below. If you are willing to state your reasons, it will be appreciated, though you are of course under no obligation to do so. 
 
Would you please confirm, by return, the name, address and telephone number of your designated contact for this brief. 
 
Responses to this brief are to be sent via email to Adrian Green, Salisbury Museum 
 
For more information or submission of quotations please contact: Adrian Green, Museum Director, The Salisbury Museum, The King’s House, 65 The Close, Salisbury, SP1 2EN. Tel (direct line): 01722 820542 Email: adriangreen@salisburymuseum.org.uk 
 
Supported with funding from the National Lottery