Senior Estates Facilities Manager

Defence Infrastructure Organisation
Rosyth, Dunfermline
£40,000 + substantial pension and benefits
Closing date
20 Sep 2020

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Contract Type
Full Time
Estates Management
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Join the Defence Infrastructure Organisation (DIO) and have a future that matters: Be proud; Be challenged; Be unique.

DIO is passionate about ensuring that we are a top performing organisation and a great place to work. We host a diverse range of talent where everyone feels valued and supported enabling our people to flourish, bring greater creativity and innovation to achieve higher organisational performance. We are committed to being an equal opportunities employer and creating a culture where everyone can bring their whole self to work and individuality is truly appreciated.

We promote and support a range of flexible working patterns enabling staff to balance home and work responsibilities.

The Challenge
This is an exciting opportunity for a talented and enthusiastic individual. The Senior Estates Facilities Manager (SEFM) is a key customer focused role within the DIO Scotland & Northern Ireland (SN&I) defined delivery region.

The successful candidate will fulfil a role that is, high profile, challenging, and provides a valuable opportunity for the post holder to enhance their skills in leading a team that oversees contractor delivered facilities management service. The role will also provide the successful applicant with a significant sense of achievement in delivering a wide range of services to the sites overseen and managed by their team, through working collaboratively with DIO colleagues, the Industry Partner (IP) and our customers.

The DIO SEFM is responsible for Hard & Soft FM delivery within their delegated Service Delivery Area (SDA). The SEFM is responsible for stakeholder engagement, performance management, assurance, programme management and issue resolution across their SDA, reporting directly to the Regional Delivery Area Manager.

The SEFM is supported by the Estates Facilities Managers (EFM’s). The SEFM carriers delegated responsibilities for H&S, as well as technical, financial and commercial delegations for individual Additional Works Services (AWS), in accordance with the Hard & Soft FM contract deliverables.

SEFM’s have a duty to ensure that infrastructure related risks and issues are raised to Heads of Establishments (HoE’s). The SEFM will pro-actively engage with HoE’s as the DIO representative on all infrastructure and service delivery matters. DIO, IP and customer engagement culminates in the monthly Site Infrastructure Management Meeting (SIMM), jointly chaired between the HoE and SEFM.

 Main Responsibilities
Lead and manage your delegated team adhering to line management responsibilities. Promote best practice among your team and pro-actively encourage development opportunities where presented.

Maintain effective communications with all stakeholders inclusive of customers, the Industry Partner (IP) and Top-Level Budget Holder (TLB) infrastructure representatives. Develop and maintain excellent working relationships whilst encouraging an ethos of collaboration and team work.

Manage the programme of contractual meetings whilst also co-chairing the monthly Site Infrastructure Management Meeting (SIMM) with the Heads of Establishments (HoE’s).

Act as DIO point of contact for delegated Additional Works Services (AWS) and all other projects within your Service Delivery Area (SDA), ensuring deliverables are met in accordance with agreed milestones.

Oversee assurance activities in accordance with the agreed contract deliverables ensuring the estate remains safe and legally compliant.

Responsible for delegated programme delivery within your SDA, inclusive of Safe & Legal and the Command Infrastructure Development Plan (CIDP).

Act as DIO focal point for customer enquires / issues within your SDA, ensuring resolutions are sought and where required issues escalated through the appropriate change of command.

Apply delegated financial authority to the Infrastructure Management System (IMS) process, ensuring works are authorised in accordance with business rules and agreed delegations. Provide regular reports and forecasts to the Area Manager on delegated programmes.

Identify relevant development opportunities and participate fully in the sharing of knowledge and best practice with others. Develop the skills and knowledge necessary in-order to fully implement new processes and procedures where beneficial to the business.


• Full UK Driving Licence
Successful candidate will be required to travel to remote sites within their SDA.

Desirable Experience & Skills
• IWFM Level 4 Qualification
• Previous experience within a Facilities Management role Licences Full UK Driving Licence

Successful candidate will be required to travel to remote sites within their SDA.  

To apply and for further information, please contact Derek Arnott on 07976 154483. Email:  

Closing date: 11:55 pm on Sunday 20th September 2020.

The DIO play a vital role in supporting Defence by leading and managing the delivery of what the Armed Forces need to live, work, train and deploy on operations. Under the Future DIO Transformation Programme, DIO will become the Ministry of Defence’s professional estate services business and realise our organisational vision of providing a better estate, a better service and a better business.

As part of the MOD, we are responsible for all acquisition, disposal, allocation of assets, construction and maintenance of estate infrastructure in the UK and overseas.

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