Senior Project Manager
Department: Estate and Asset Department
Line Manager: Estate Asset Manager
Direct Reports: 1 x Internal Project manager, 1 x Internal Site Inspector and External professional advisors
2.0 Job Function & Concept
This post holder is responsible for the management and delivery of a defined schedule of projects as agreed with KU Estates within agreed time, cost and quality parameters. The post holder will oversee the management and service delivery of multiple projects from feasibility through delivery and handover to client.
The role will be responsible for a Project Manager and Site inspector to assist in delivering projects. Project expenditure is the region of £4m/year.
The Senior Project Manager will regularly be leading & advising on more than one project at a time. It therefore requires a highly motivated, positive, flexible, mobile, customer-oriented attitude, with a spirit of team work and mutual support, and expert technical abilities. Since the role is further involved with the management of various contractors, it also calls for effective managerial and monitoring skills to promote the company’s long and short term business strategies.
3.0 Job Responsibilities
1. Responsible for the internal project team.
2. Leading and facilitating the overall multi-discipline professional project team, including risk management, design management and stakeholder engagement.
3. Define project requirements, quality procedures, standards and specifications needed to fulfil each project.
4. Advising at a strategic level at the project conception stage, including providing advice on the different approaches that can be adopted in order to successfully achieve the overall objectives
5. Deliver a comprehensive programme of varying sized schemes for building, mechanical and electrical related projects, on time, on budget and to the agreed client brief and specification.
6. Leading the establishment of the overall success criteria for the project, including time, cost, technical and performance parameters. Some of the projects may be phased over several financial years, due to their size & complexity.
7. Promote a healthy & productive working relationship with colleagues and, where appropriate, end users and their representatives, within all faculties & corporate teams.
8. Establishing effective project governance, processes, and systems to be utilised throughout projects.
9. Work closely with the procurement team to demonstrate value for money in all project transactions and the appointment of professional advisors.
10. Liaise effectively with the appropriate colleagues to ensure all considerations regarding engineering compliance, risk registers, fire safety, asbestos and any other risks will be included within all project briefs.
11. Identify which schemes will require external support and professional advisors and appoint these in a transparent and compliant manner.
12. Ensure that all schemes, are delivered in strict accordance with relevant legislation and agreed energy targets where possible.
13. Advise and assist with the development of standard pre-ambles, specifications for project works and for all new projects, to ensure the adoption of the relevant types of contract for each scheme/ programme.
14. Handle sensitive discussion and negotiations with internal clients, to ensure a clear understanding and agreement on project scope, dates and costs, thereby reducing the risk of scope creep and/or cost over runs.
15. Implement communication techniques, at every stage of a scheme, i.e. pre-on site, during works and seek Client feedback. Include encouraging colleagues and peer groups to maximise the impact of a scheme through highly visible communications.
16. Assist with the development of future LTMP budgets and minor works budget, with reference to the existing risk register and risk matrix.
17. Advise management and client of the need for investment in the assets based upon feedback from operational colleagues.
18. For staff who would not normally be paid overtime, there is an expectation that they will work the hours necessary to carry out their normal duties. TOIL should not, therefore, be used where occasional additional hours are required to compensate for normal fluctuations in workload. TOIL should be used only where there is a foreseeable need to maintain levels of customer service which alternative working arrangements, such as revising annual leave requests or using temporary staff could not cover. TOIL may only be accumulated within a plan agreed with the line manager. Any additional hours worked must be agreed in advance. If this agreement is not in place, then the additional hours will not qualify for the accrual of TOIL and will be lost.
19. To undertake any other duties as appropriate within their competence, as required by their line manager from time to time.
4.0 Culture and Behaviours
The successfully appointed individual will be expected to act ethically at all times and in a manner which reflects the company culture and ethos around providing a customer centred, performance driven service at all times.
This will include developing communications and objective setting which is aligned and drives the Company’s objectives.
The provision of a quality service is central to the Company’s vision and the post holder will be required to develop systems and processes which add value, and adopt a “lean” approach to administration.
This list of responsibilities is not exhaustive and all duties reasonably commensurate with this post will be considered included.