Economy and Resources – Property, Estates and Programmes - Estates and Asset Management Officer
Dumfries and Galloways Property, Estates and Programmes are advertising for the position of an Estates and Asset Management Officer. The position is open to suitably qualified and experienced Chartered professional in either Building Surveying, General Practice or Commercial Surveying.
The post of Estates and Asset Management sits within Property, Estates and Programmes within Economy and Resources. Within Property, Estates and Programmes, the Project and Programme Management Office and Corporate Landlord work collaboratively in managing and bringing improvement to the Councils built estate. The post of Estate and Asset Management Officer sits as part of the wider Estates and Asset Management function providing effective and proactive Estate`s Management work for all council property (buildings and land), including leased and rental property and Community Asset Transfers within the Corporate Landlord function.
The Main Responsibilities of the post are:
- To lead and manage the Estate Management Team and ensure an effective service is provided to the Council
- To maintain and develop a register of all Council property assets and associated Estate Management data, including: buildings and land which are owned by, leased to, or leased from the Council; Common Good property; and Community Asset Transfer data
- To provide support and advice to all council services and relevant Council Committees on Estate Management issues
- To ensure that up-to-date valuations and revaluations are maintained for all Council property assets on a rolling basis for accounting, insurance, rates and other relevant purposes
- To dispose of and acquire properties on behalf of the Council in full accordance with policy
- To oversee the management of the Council’s leased property portfolio to maximise rental income and utilisation
- To ensure all work within the Estate Management remit is carried out in accordance with the relevant legislation, best practice industry guidance, the Council’s Procurement Standing Orders and Financial Regulations
- To work as part of a wider Estates and Asset Management Team ensuring that all Asset information is accurate
- Contribute to the development and ongoing management of the Councils Corporate Asset Management Plans
- Managing the Estate Management Team, including all performance development reviews and ensuring all training needs are identified and delivered, and ensuring their safe working arrangements
- Commissioning and managing the work of any consultants required to support Estate Management work
- Preparing and presenting reports to any relevant Council Committees (particularly Area and Common Good Committees) on Estate Management matters, such as disposal, acquisition, community asset transfers, disposal at less than market value, use of Common Good property and matters of estate management policy
- Instruct to an external body valuations of Council property in accordance with the RICS “Red Book” standards, and on a programmed basis to support submission of unqualified annual accounts
- Interpreting title information to ensure property boundaries are accurately indicated on drawn information, including on GIS systems
- Liaising with and instructing Legal Services colleagues in relation to property acquisition and disposal and title checks/searches
- Preparing responses on a wide range of property enquiries, including those relating to Freedom of Information, Elected Member Enquiries, Community Councils, Community Groups, sales/leases, and those from the general public
- Developing and maintaining Quality Assurance procedures to ISO9001 standards for the Estate Management service
- Working with other Council services and Property Estates and Programme colleagues to make the most effective and safe use of property and support the delivery of all property projects on time, within budget and to specification
- Working with national public sector and community planning partners in relation to joint Estate Management strategies
- Supporting the Council on Community Asset Transfer matters, and in accordance with Community Empowerment (Scotland) Regulations
- Liaising with any external agencies or bodies as required (e.g. planning authority, environmental health, statutory undertakers etc.) on Estate Management matters
- Research and development to ensure continuous improvement of the Estate Management service, particularly taking into account national best practice in the public and private sectors
- Seeking feedback from stakeholders to ensure continuous improvement of the service
- Represent the Council’s interest through ACES (Association of Chief Estates Surveyors and Property Managers in the Public Sector)
- Work in a team environment
- To demonstrate a whole-hearted commitment to the organisational values and cultures including openness, honesty, transparency, trust and the empowerment and support of staff and colleagues
- Any other tasks delegated by the Corporate Landlord Leader.
Further details about the role, including a job description and person specification can be found in the candidate information pack attached below.
The job activities listed are not exhaustive and may be added to or amended consistent with the job purpose.
- To manage your own performance and any staff you may be responsible for in accordance with the Council’s values of Customer First, continuous improvements, openness and honesty, local decision making and team working.
- To achieve the agreed performance targets detailed in the work plan and contribute to performance appraisal activities.
- To manage your own performance in compliance with all Codes, Regulations and procedures including Code of Conduct, Health and Safety and Governance.
- To manage risk, promote risk awareness and prioritise work in light of the risk analysis.
- To actively commit to the Council’s equality and diversity vision statement and associated policies that promote fairness and equality and celebrate diversity, in dealing with colleagues, clients and service users.
- To take all reasonable measures to limit carbon emissions and reduce energy/ resource consumption when undertaking work activities.
Please complete in full the Council’s Application form on the Council’s recruitment website via the 'Apply' button. In your application please provide an outline of your experience, with particular focus on the requirements of this post as set out in the job description and person specification. You should also complete the Equal Opportunities Monitoring form, which will assist us to maintain fairness in recruitment and employment practices.
Please note that CV’s will not be accepted, and the Council’s Application Form must be completed in full in order for your application to be considered.
As part of the application process, you will be required to provide the names, addresses and telephone numbers of two referees, one of which must be your current or most recent employer.
The Closing date for the post of Estates and Asset Management Officer is Monday 23rd of August 2021. We are unable to accept applications after the closing date. Interviews will be scheduled for week beginning 6th of September 2021.
The information referred to in this document is intended to provide you with the means to make an informed and considered application.
For an informal discussion, please contact Tom Higgins Corporate Landlord Property, Estates and Programmes on mobile 07712666073 or email@example.com