Survey coordinator and administrator

Employer
Faithful+Gould and Atkins Corporation
Location
Nottingham, Nottinghamshire
Salary
Competitive
Closing date
16 Feb 2023

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Sector
Property, Construction
Contract Type
Permanent
Specialism
Property Management
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Job Details

In line with our Nottingham Office growth strategy for 2021 Faithful+Gould seek a Project Coordinator/Office Administrator. Faithful+Gould adopt an agile working policy, but this role is intended to be office based (subject to Covid restrictions) and to work alongside our Senior Office Manager to provide central support to our office of 30+ Project Management, Quantity Surveying, Building Surveying and Health & Safety professionals. 

Line managed by the Senior Office manager, you will be supported and trained as required for the role.  This role combines general office administration with specific client facing project support.  It may be a great first step into our business for those individuals with future aspirations of more senior office support, marketing / client development or even developing into technical and professional roles, such as Project Management.

Faithful+Gould are proud to be making a difference in our region and work providing professional property and construction consultancy in the following sectors:

  • Decentralised Energy / NetZero
  • Education
  • Public sector
  • Commercial property
  • Workspace
  • Defence
  • Ports and Marine
  • Aviation
  • Major infrastructure projects
  • Manufacturing
  • Utilities

Faithful+Gould are proud to be an inclusive employer and generate business strength through our culture of Equality, Diversity & Inclusion.

The Nottingham office is an important part of the Faithful+Gould UK business with a clear growth strategy and a great team ethic already established.  Connected well into our wider operations, we support and collaborate with other offices nationwide.  This is a fantastic opportunity for the right candidate to bring their own skills, winning attitude, team ethos, adaptability and personality to help a growing team in a positive, professional and collaborative environment.

Requirements:

  • Qualified to GCSE Level or equivalent
  • Previous Project Support / administrative experience
  • Excellent team player
  • Attention to detail essential
  • Good standard of education (English & Maths)
  • Experienced user of MS Office, ideally Office 365
  • Competent in the production of spreadsheets and PowerPoint
  • Experience of database applications.
  • Strong verbal and written communication skills
  • Experience of InDesign desktop publishing, Power BI and Microsoft CRM desirable, but not essential

Responsibilities:

  • Project Support duties as required by Building Surveying, Project Management, Cost Management and Health & Safety teams.
  • Providing professional design, development, and production of custom and standard marketing materials including proposals, pre-qualifications and presentations (supported by our Client Development Team)
  • Marketing and proposal support to the local office and/or specific sectors / services as needed.
  • Developing and executing compelling written and visual content that promotes the company’s services
  • Arrangement and support at hospitality and events.
  • Support to our WinWork forum, minuting and following up on actions and research as required.
  • Monthly invoicing and client time sheet reporting
  • Supply Chain review and processing
  • Ensuring all office equipment is in good working order and all employees are equipped with Equipment, PPE, stationery etc.  
  • Liaise with suppliers, finance, internal support functions, local office & other staff as required.
  • Parking space management and issues for staff.
  • Meeting room equipment and hospitality
  • Managing internal/external training requirements and bookings keeping the relevant systems updated
  • General adhoc administration tasks including, archiving, printing, binding, post and franking, filing duties etc.
  • Provide efficient and effective direct support to the Directors/Senior Managers.
  • Travel management and bookings
  • Liaise with internal QSSE (Quality, Safety, Security and Environment) representatives to ensure is compliance with company standards and procedures.
  • Be a first aider and fire marshall for the office (training will be provided).
  • Timesheet monitoring / management
  • Supplier invoice tracking
  • Typing / secretarial support

Support the Senior Office Manager in:

  • Leading the wellness / social forum, planning and executing a varied social calendar for the office.
  • Leading first aid and fire marshall duties for the office, ensuring adequate teams are in place for office compliance
  • Managing staff data relating to admin processes including new starters inductions
  • Undertaking the role of Safety Champion for the building including the monthly ‘health and safety’ walkaround as required
  • Liaising with client and external training providers and processing purchase orders and invoices for external courses
  • Leading the ‘Futures Forum’ in the management of data and compliance relating to Insight and Instore (project data, missing records, service plan and risk assessment completion and QA compliance),
  • Oversee delivery of marketing and proposal support provided by Senior Office Manager .
  • Manage the data processing for CRM (Client Relationship Management), I-Gate (Project authorisation and job management), providing accurate live data on pipeline and compliance.
  • Management of supply chain assessment processing.
  • Liaise with internal QSSE (Quality, Safety, Security and Environment) representatives to ensure compliance with company standards and procedures.
  • Liaising with Facilities Management team and Landlord’s building management and security team.
  • Support House Leader in developing and updating Emergency Response Plans and Security Assessments
  • Management of Monthly BAU Financial Data and processing – timesheets, timely invoicing, monitoring of unbilled provisions, overspends, monitoring debts.  Working with office lead and financial controller to efficiently manage month end ‘flight path’.   
  • Manage New Starter / Leaver processes (setting up with IT, new kit / returns etc)
  • Managing the inception and completion of contractual agreements with suppliers.
  • Be responsible for cleanliness and security of the office.

Why work for Faithful+Gould?

Join us and expand your career on some of the industry's most exciting and newsworthy construction projects – from mission-critical COVID-19 facilities to the world's tallest hotel, London's Heathrow Airport to Europe's first eco-friendly mosque. You'll enjoy invaluable exposure to international expertise as well as innovation in local niche areas.

In 2020, we took away Silver and Gold in the Construction Manager of the Year Awards; and made finalist for the Young Surveyor of the Year. So, you'll be part of a team where our standards are high, as are the rewards. And, at every career stage, you'll benefit from industry-leading programmes to help improve your skills and knowledge.

Communities are at the heart of our work. Together, our people are proud to be working towards a Net Zero Carbon future and regenerating cities across the UK. Read about more of the ways we're making a positive impact.

https://careers.snclavalin.com/csr

Meeting your needs:

To help you get the most out of life in and outside of work, we offer employees "Total Reward." It's a package that can be tailored to your changing lifestyle, career and personal needs. You'll enjoy benefits such as fitness funding, leadership training, professional accreditations, and career planning for any stage of your career.

Making sure you're supported is important to us. So if you identify as having a disability, tell us ahead of your interview. And let's talk through any adjustments you might need.

YourReward at SNC-Lavalin​ (snclavalin.com).

More about us:

Faithful+Gould, a member of the SNC-Lavalin Group, is a leading international consultancy with over 70 years of integrated project and programme management expertise. With us, you'll be surrounded by the skills and support to develop in ways that work for you. You'll be trusted to play a vital role in the organisation while making a tangible difference to the world and our future.

https://careers.snclavalin.com/faithful-gould

https://careers.snclavalin.com/

Additional Information:

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

Company

Faithful+Gould is a member of the SNC-Lavalin Group, we advise on some of the world’s most exciting construction related projects – from giant petrochemical plants to the world’s tallest hotel, and from London’s Heathrow Airport to the Freedom Tower in New York.

Our success is built on hiring and then developing the very best people. Our standards are high, as are the rewards for those who join our team. The opportunity to draw from international expertise and work on some of the most demanding and prestigious construction challenges around the globe ensures your career success.

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Faithful+Gould and Atkins Corporation
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