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Estates Manager/Surveyor

Employer
Thrive Education Partnership
Location
Birmingham, West Midlands
Salary
Salary: £50,512 - £59,546 36.5 hours per week
Closing date
29 Feb 2024

Trust Estates Manager/Surveyor

Salary: £50,512 - £59,546

36.5 hours per week

 

Thrive Education Partnership,

3rd Floor, 18-19 Bennetts Hill

Birmingham, B2 5QJ

Website: www.thrive.ac

 

Application forms and details can be obtained via the website: www.thrive.ac

Completed forms should be sent by email to: vacancies@thrive.ac

Closing date: 18th February 2024

 

Thrive Education Partnership is committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expects all staff and volunteers to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including: an enhanced DBS; Prohibition check; Childcare Disqualification (where applicable); qualifications (where applicable); social media check; medical fitness; identity and right to work. If you are invited to attend an interview you will be required to declare any cautions/convictions.

 

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.

 

Strategic Estate Manager/Surveyor

To lead strategic planning of the estate and responsible for all estate activities. Responsibilities include strategic planning and accountability for the Trust estate, ensuring estate matters are considered at senior or board level.  Having the right plans and documents in place to make sure the estate supports our education needs and goals.  Responsible for completing and developing key project documents, programmes, and risk assessments.  A focus of this role will be to review the existing Estate and site information.

 

Job Description

  • Set out the estate vision, strategy, and asset management plan to support the trust’s needs and requirements
  • Ensure the strategic and operational management of the estate supports the trust’s educational priorities
  • Coordinate, manage and review the estate strategic documentation to ensure they meet organisational and educational requirements, deliver value for money and effectively prioritise expenditure
  • Oversee the assessment and analysis of data to ensure all space is used effectively and identify opportunities for improvement
  • Develop and draft policies, procedures, and training programmes to set organisational standards in the way the estate is managed and operated
  • Monitor and maintain building and site data, including condition surveys, asset registers, asset management plan and maintenance information, to plan and prioritise projects ensuring informed decisions are made

Ensure that there is a planned preventative maintenance programme in place across the MAT and monitor the adherence to it  

  • Ensure that any changes to the estate i.e. new schools or blocks are subject to due diligence inspections and are added to strategic estate documents
  • Work with the financial department to make best use of available budgets including any surplus funds
  • Identify and make best use of all funding opportunities

Strategic oversight of the Site Services Officers (in conjunction with the Senior Leadership Team) performance appraise and manage working and holiday hours  

  • Lead, audit and review the MATs health and safety management systems
  • Manage the procurement of MAT-wide contracts for cleaning, security and utilities ensuring that value for money is achieved via competitive tender in compliance with the Academies Financial Handbook and MAT Finance Policy

Monitor and manage the MAT-wide contracts for cleaning and security ensuring the contracts deliver service to specified standards  

  • Management of Estate Capital projects across the Trust from inception through to completion
  • Establish strong, trusting relationships across functional and educational teams to ensure the carefully planned coordination of internal team services and external consultants as required to ensure successful project delivery
  • Development and management of project/capital programmes, risk registers and project trackers

Establish project teams as required to support service departments, project owners, consultants, and Academy leaders to deliver specific projects to a defined quality, on time and within budget  

Development of all capital project documentation including outline briefs, project initiation documents, financial appraisals, project execution plans, preparation of tender documentation, development of technical drawings and specifications including contract administration  

Being accountable for the delivery of all site wide construction activities, through the supervision of all packages, and relevant consultants and contractors  

Ownership of project meetings including taking meeting minutes and managing change control on projects within allocated budgets  

Deliver regular progress reports on projects, including relevant risk and issues and budget tracking  

 

Health and Safety

In conjunction with our Health and Safety Consultant

  • Report on Health and Safety performance at Trust Committee meetings
  • To have an overview that the Trust properly discharges its duties under its Health and Safety Policy; the Health & Safety at Work Act; COSHH regulations; and any other relevant statute, regulation or directive
  • To ensure that all health and safety management systems, processes and practices are consistent across all the academies and are synchronized and co-ordinated thereby realising maximum efficiencies

To review and develop existing and new policies in line with statutory requirements  

To co-ordinate and ensure implementation of the Trust’s responsibilities in relation to maintaining Health and Safety statutory documentation  

To establish, review and advise on Health and Safety / fire policies and procedures at all sites  

  • To ensure that fire risk assessments and other statutory and non-statutory testing and inspections are completed in a timely manner and by staff /contractors who are appropriately qualified
  • Commissioning of health and safety audits across all areas of the Trust
  • Ensuring that accident/near miss incidents are effectively investigated, appropriately reported to the HSE and logged centrally

The duties and responsibilities listed above describe the post as it is at present. Please note that this is illustrative of the general nature and level of responsibility of the role, and it is not an exhaustive list of all tasks that the postholder will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by their Line Manager. The post holder is expected to accept any reasonable alternations that may from time to time become necessary.

 

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